Every document the queue creates shows exactly who is waiting on it. Both pages open with a lifecycle band so you can see where the document has got to without reading a status chip.
The lifecycle band
A purchase order runs Draft, Approved, Ordered, Received, Closed. A transfer runs Draft, In Transit, Received. A document that sits between two steps, waiting for approval or partially received, shows the current marker in amber rather than filled in.
The band runs the full width of the document card.
Customer orders
Under the line items, a Customer orders panel lists the fulfillment lines attached to this document, oldest first, which is the order units get allocated in when the goods arrive. It shows the customer, their sale, the item, the method, how many are ordered, how many are reserved so far, and the line's status.
The same panel appears on transfers and on the customer's file.
The panel only appears when something is linked, so ordinary restocking documents are unchanged.
A received purchase order. The Allocated column on the line items shows how many units are spoken for.
Receiving, and pickup labels
Receive the document as you always have. Vibe allocates arriving units to the waiting lines oldest first, moves each fully covered line to Ready for pickup, and sends the ready notification. A line that gets only part of what it needs is flagged as a short shipment and stays open for the rest.
Print one label per reserved unit from Print labels on the shipment row, or Print pickup labels in the document's more menu. Each label carries the customer's name, their phone number, the item, the document number, and which unit of how many it is.
One label per unit, named for the person waiting.
Transfers for pickup
Transfers are not created from the queue. Completing the sale creates them: one draft transfer per source store per sale, so source staff dispatch it through the normal transfer flow. The transfer page carries the same band and the same Customer orders panel, so whoever picks it knows it is somebody's order and not routine replenishment.
If a transfer is canceled while a line is still waiting on it, the line is flagged, and its expanded panel offers Create replacement transfer.
The transfer's note says which sale it belongs to.
Note: Documents are protected. A purchase order or transfer with customer orders on it will not let you change its supplier or its locations, and a purchase order cannot be amended below the quantity already allocated to customers. Detach or cancel the lines first.
The Deliveries board
Ship from location lines post to the Deliveries board on their own, under the Shipping category. A line that is ready or shipped shows on the board as Shipped.
The board tracks the parcel after it leaves. The queue's job is done at that point.
Note: Your stages are yours. Vibe only ever moves a delivery forward through its own stages. If your team sets a delivery to Delivered, or to a custom status of your own, a later fulfillment sync will not overwrite it.